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Citizen’s Charter

SDO TABUK CITY CITIZEN’S CHARTER v2023

You can view/download the PDF below

• DepEd Citizen’s Charter 2023

• Localized Version

Office of the Schools Division Superintendent (OSDS)

Office or Division: ICT Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: Creation, deletion and renaming of user accounts, and resetting of passwords for the regular SDO proper and field personnel. This includes, but not limited to unless specified in different service, the DepEd Google for Education Accounts, DepEd Partnerships Database System, etc.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Request Slip PACDO

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
Submits fully accomplished request slip Receives the request slip and checks the provided information none 5 mins PACDO
Forwards the request slip to the ICT section none 3 mins Admin Aide Records
ITO receives the request and acts on it none 15 mins ITO
Receives account credentials Releases account credentials none 2 mins ITO
TOTAL FEES: NONE TIME: 25 mins
Office or Division: Property and Supply Section
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: This process is signing of PECF form retirement, resignation, transfer of division, leave or travel abroad.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Duly accomplished Property and Equipment Clearance Form (PECF) in four(4) original copies Property and Supply Section

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
Submits the duly Checks the information in the form none 2 mins Admin Aide Supply
Accomplished PECF Submit the PECF to supplier officer none 1 mins Admin Aide Supply
Acts on the PECF none 5 mins Supply Officer
Receives PECF Return PECF none 2 mins
TOTAL FEES: NONE TIME: 10 mins
Office or Division: Legal Unit
Classification: Simple
Type of Transaction: G2G, G2C
Who may avail: All employees, Public
Service Description: Administrative complaints may be filed for any of the grounds specified under DepEd Order No. 49, series of 2006, “Revised Rules of Procedure of the Department of Education in Administrative Cases” or Revised Rules on Administrative Cases in the Civil Service (RRACCS). This refers to the process of receiving formal complaints against any DepEd Teaching or Teaching-Related Personnel.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Sworn written administrative Complaint containing the following (1 Original Copy + 2 duplicate copies): Client
a. Full name and Address of Complainant
b. Full name, address, position and office of the person complained of
c. A narration of the acts or commissions as allegedly committed by the person
2. Documentary Evidence and Affidavits of witnesses, if any Client
3. Certification of Non-forum Shopping Notary Public

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit requirements to the Division Office Evaluate the completeness of the documents none 30 mins Legal Officer
2. Receive Client’s Copy of the Complaint Return Client’s receiving copy of the Complaint none 5 mins Legal Officer
TOTAL FEES: NONE TIME: 35 mins
Office or Division: Property and Supply Section
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: The Schools Division of Tabuk City through the Property and Supply Section ensures that supplies, tools and equipment needed in the delivery of basic education services are being distributed to the recipient units, sections, office or schools. This process ensures that these deliveries are efficiently and effectively done.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Delivery Receipts Supplier
2. Inspection and Acceptance report/Inventory Transfer Report/Property Transfer Report Property and Supply Unit
3. Requisition and Issuance Slip/Inventory Custodian Slip/Property Acknowledgement Receipt Property and Supply Unit

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Receives and checks the information in the delivery receipts Checks the actual quantity of the items in the delivery receipts none 1 hour Admin Aide Supply
Issues Inventory Custodian Slip (ICS) and Requisition and Issuance Slip (RIS) none 10 mins Admin Aide Supply
2. Receives the textbooks/ equipment/tools Releases items to recipient none 30 mins Supply Officer
TOTAL FEES: NONE TIME: 1 hour 40 mins
Office or Division: Personnel Unit
Classification: Highly Technical
Type of Transaction: G2C
Who may avail: All interested applicants
Service Description: The Schools Division of Tabuk City pursuant to DepEd Order No. 19, s. 2022 or the DepEd Merit Selection Plan upholds the principles of merit, fitness, competence, equal opportunity, transparency, and accountability in the Recruitment and Selection of personnel to ensure the placement of the right people for the right job at the right time. Hence, all interested and qualified applicants, including Persons with Disability (PWD), members of the indigenous communities, and those from any Sexual Orientation and Gender Identities (SOGI) are highly encouraged to submit their applications to various vacant and anticipated vacant positions in the Schools Division of Tabuk City.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Application Letter addressed to the Schools Division Superintendent Client
2. Checklist of Requirements and Notarized Omnibus Sworn Statement on the Certification on the Authenticity and Veracity (CAV) of the documents submitted, and Data Privacy Consent Form pursuant to RA No 10173 (Data Privacy Act of 2012) Personnel Office/PACDO
3. Complete and duly accomplished Personal Data Sheet (CS Form No. 212, Revised 2017) with Work Experience Sheet Can be downloaded at www.csc.gov.ph
4. Valid and updated PRC License Professional Regulation Commission (PRC)
5. Transcript of Records or Diploma of earned Bachelor’s Degree, and if available Means of Verification for earned post-graduate units or degrees School where the client graduated
6. Certificates of Training Sponsoring Organization/Office of the training
7. Duly signed Service Records and/or Certificate of Employment Client’s latest employer
8. Duly signed Performance Rating in the last rating period covering one (1) year performance in the current/latest position and duly signed Performance Rating obtained from the relevant work experience, if current/latest position or designation is not relevant to the vacant position to be filled Client
Additional (non-mandatory) documents for applications to related-teaching and non-teaching positions Client
9. Means of Verification showing Outstanding Accomplishments along:
a. Awards and Recognition
b. Research and Innovation
c. Subject Matter Expert/Membership in National Technical Working Groups (TWGs) or Committees
d. Resource Speakership/Learning Facilitator
e. NEAP Accredited Learning Facilitator
f. Application of Education, and
g. Application of Learning and Development

***NOTE: Items 1-7 are the documents to be submitted for application to Teacher I position. However, only Items 1-5 are the mandatory documentary requirements. Items 1-8 are the mandatory requirements for applications to related-teaching and non-teaching positions with required experience in the Qualification Standards. Item 9 are the non-mandatory documentary requirements but if made available are basis for scoring in the different aforementioned criteria.
CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit mandatory requirements (Items 1-7/8) Checks the completeness of the documents none 15 mins PACDO
Receives the documents none 5 mins Admin Aide Records
Forwards documents to the Personnel Section none 5 mins Admin Aide Records
Conducts initial evaluation of applicant’s qualification none 3 days HRMO
Submits Initial Evaluation Result (IER) to the HRMPSB Chair none 10 mins HRMO
Reviews the IER and schedules the Demo-teaching/Teacher Reflection/Written test Skills Test/Interview and Open Ranking none 2 days HRMPSB Chair/ASDS
Posts the IER in three (3) conspicuous places in the Division Office, SDO Tabuk Website and FB Page none 15 mins HRMO
For Teacher I
2. Attends demonstration teaching/teacher reflection Conducts Demonstration teaching none 10 days HRMPSB Sub-committees
Conducts Teacher Reflection none 1 day HRMPSB Sub-committees
For Related Teaching and Non-Teaching
2. Attends written test/skills test/interview Conducts Written Test/ Skills Test/Interview none 2 days HRMPSB
3. Attends Open Ranking System and retrieves Individual Evaluation Sheet (IES) Conducts Open Ranking System none 1 day HRMPSB
Reviews the Comparative Assessment Result (CAR) none 2 days HRMO, ASDS
Posts CAR on the Bulletin Boards, SDO Website, and Facebook Page none 10 days HRMO
Submits CAR-Registry of Qualified Applicants (RQA) to the members of the HRMPSB for signature none 2 days HRMO
Submits CAR-RQA to the office of the SDS for approval none 5 mins Admin Aide SDS Office
Receives CAR-RQA for signature of the SDS none 5 mins Admin Aide SDS Office
Signs the CAR-RQA none 30 mins SDS
Posts the approved CAR-RQA in three (3) conspicuous places none 15 mins HRMO
TOTAL (Teacher I Applicants) FEES: NONE TIME: 30 days 1 hour 45 mins
TOTAL (Related-teaching and Non-teaching Applicants) FEES: NONE TIME: 22 days 1 hour 45 mins
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: Newly hired employees
Service Description: Newly hired employees need to be included in the payroll to ensure that they are well compensated. Hence, this process facilitates the inclusion of the newly hired employees to the payroll.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. CSC Attested Appointment Personnel Section
2. Updated Service Record Personnel Section
3. Certification of Assumption to Duty Personnel Section
4. Photocopy of GSIS Membership Information Sheet (MIS) Personnel Section
5. Personal Data Sheet Client
6. Copy of BIR From 1902 or BIR Form 1905 BIR Office
7. Photocopy of PhilHealth MDR PhilHealth Office
8. Photocopy of Pag-ibig Member’s Data Form Pag-ibig Office
9. Photocopy of Land Bank ATM Card Land Bank Office

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 10 mins PACDO
Receives the documents and forwards to the Personnel Section none 15 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and prepares endorsement to the Regional Office none 1 day AO II Personnel Section
Forwards documents and endorsement letter to SDS Office none 5 mins AO II Personnel Section
Reviews and signs the endorsement of the documents none 15 mins Schools Division Superintendent
Forwards the documents to the Records Section none 5 mins Admin Aide SDS Office
2. Receives information that the documents are forwarded to the Regional Office Forwards the Documents and Endorsement to the Regional Office none 5 mins Records Officer
TOTAL FEES: NONE TIME: 1 day 1 hour
Office or Division: Personnel Unit
Classification: Highly Technical
Type of Transaction: G2G
Who may avail: All interested
Service Description: The Schools Division of Tabuk City pursuant to DepEd Order No. 19, s. 2022 or the DepEd Merit Selection Plan upholds the principles of merit, fitness, competence, equal opportunity, transparency, and accountability in the Recruitment and Selection of personnel to ensure the placement of the right people for the right job at the right time. Hence, all interested and qualified applicants, including Persons with Disability (PWD), members of the indigenous communities, and those from any Sexual Orientation and Gender Identities (SOGI) are highly encouraged to submit their applications to various vacant and anticipated vacant positions in the Schools Division of Tabuk City.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Application Letter addressed to the Schools Division Superintendent Client
2. Checklist of Requirements and Notarized Omnibus Sworn Statement on the Certification on the Authenticity and Veracity (CAV) of the documents submitted, and Data Privacy Consent Form pursuant to RA No 10173 (Data Privacy Act of 2012) Personnel Office
3. Complete and duly accomplished Personal Data Sheet (CS Form No. 212, Revised 2017) with Work Experience Sheet Can be downloaded at www.csc.gov.ph
4. Valid and updated PRC License Professional Regulation Commission (PRC)
5. Transcript of Records or Diploma of earned Bachelor’s Degree, and if available Means of Verification for earned post-graduate units or degrees School where the client graduated
6. Certificates of Training Sponsoring Organization/Office
7. Duly signed Service Records and/or Certificate of Employment Client’s latest employer
Additional documents for Promotion to School Administration, Related-teaching and Non-teaching Positions Client
1. Duly signed Performance Rating in the last rating period covering one (1) year performance in the current/latest position and duly signed Performance Rating obtained from the relevant work experience, if current/latest position or designation is not relevant to the vacant position to be filled
2. Means of Verification showing Outstanding Accomplishments along:
• Awards and Recognition
• Research and Innovation
• Subject Matter Expert/Membership in National Technical Working Groups (TWGs) or Committees
• Resource Speakership/Learning Facilitator
• NEAP Accredited Learning Facilitator
• Application of Education, and
• Application of Learning and Development
Additional documents for Promotion to Teacher II or Teacher III Positions Client
1. Duly signed Performance Rating in the last three (3) Rating Periods 
2. Means of Verification showing Outstanding Accomplishments along:
• Outstanding Employee Award
• Award related to scouting
• Innovation
• Research and Development Projects
• Publication/Authorship
• Resource Speaker/Facilitator/Writer/Presenter/ Trainer
Additional documents for Promotion to Master Teacher Positions Client
1. Duly signed Performance Rating in the last three (3) Rating Periods
2. Means of Verification showing Outstanding Accomplishments along:
a. Means of Verification showing Outstanding Accomplishments in any of the following:
a.1. Curriculum or instructional materials
b.2. Effective teaching techniques or strategies
c.3. Simplification of work that resulted in cost reduction
d.4. Worthwhile income generating project
b. Subject Coordinator or grade chairman or adviser of school publication or any special school organization with certification that the services rendered is not considered part of the regular teaching load
c. Chairperson of a special committee
d. Research
e. Coordinator of community project
f. Organized/managed in-service activity
g. Meritorious achievements (coaching)
h. Authorship

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit mandatory requirements (Items 1-7/8) Checks the completeness of the documents none 15 mins PACDO
Receives the documents none 5 mins Admin Aide Records
Forwards documents to the Personnel Section none 5 mins Admin Aide Records
Conducts initial evaluation of applicant’s qualification none 3 days HRMO
Submits Initial Evaluation Result (IER) to the HRMPSB Chair none 10 mins HRMO
Reviews the IER and schedules the Demo-teaching/Teacher Reflection/Written test Skills Test/Interview and Open Ranking none 2 days HRMPSB Chair/ASDS
Posts the IER in three (3) conspicuous places in the Division Office, SDO Tabuk Website and FB Page none 15 mins HRMO
2.Attends written test/skills test/interview Conducts Written Test/ Skills Test/Interview none 2 days HRMPSB
3. Attends Open Ranking System and retrieves Individual Evaluation Sheet (IES) Conducts Open Ranking System none 1 day HRMPSB
Reviews the Comparative Assessment Result (CAR) none 2 days HRMO; ASDS
Posts CAR on the Bulletin Boards, SDO Website, and Facebook Page none 10 days HRMO
Submits CAR-Registry of Qualified Applicants (RQA) to the members of the HRMPSB for signature none 2 days HRMO
Submits CAR-RQA to the office of the SDS for approval none 5 mins Admin Aide SDS Office
Receives CAR-RQA for signature of the SDS none 5 mins Admin Aide SDS Office
Signs the CAR-RQA none 30 mins SDS
Posts the approved CAR-RQA in three (3) conspicuous places none 15 mins HRMO
TOTAL for Promotion toT2/3, School Administration, Related-teaching and Non-teaching FEES: NONE TIME: 21 days 1 hour 45 mins
TOTAL for Promotion to Master Teacher FEES: NONE TIME: 19 days 1hour 45 mins
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: Transferred employees
Service Description: Transferred employees or those personnel who came from implementing units or other government agencies need to be included in the payroll to ensure that they are well compensated. Hence, this process facilitates the inclusion of these employees to the payroll.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. CSC Attested Appointment Personnel Section
2. Updated Service Record Personnel Section
3. Certification of Assumption to Duty Personnel Section
4. Photocopy of GSIS Membership Information Sheet (MIS) Personnel Section
5. Personal Data Sheet Client
6. Copy of BIR From 1902 or BIR Form 1905 BIR Office
7. Photocopy of PhilHealth MDR PhilHealth Office
8. Photocopy of Pag-ibig Member’s Data Form Pag-ibig Office
9. Photocopy of Land Bank ATM Card Land Bank Office
10. Certificate of Last Payment Previous station
11. BIR Form 2316 Previous employer
12. Authorization to Deduct Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 10 mins PACDO
Receives the documents and forwards to the Personnel Section none 15 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and prepares endorsement to the Regional Office none 1 day AO II Personnel Section
Forwards documents and endorsement letter to SDS Office none 5 mins AO II Personnel Section
Reviews and signs the endorsement of the documents none 15 mins Schools Division Superintendent
Forwards the documents to the Records Section none 5 mins Admin Aide SDS Office
2. Receives information that the documents are forwarded to the Regional Office Forwards the Documents and Endorsement to the Regional Office none 5 mins Records Officer
TOTAL FEES: NONE TIME: 1 day 55 mins
Office or Division: Property and Supply Unit
Classification: Complex
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: The issuance and receiving of textbooks, supplies, and equipment are essential processes. Maintaining a robust system for the issuance and receipt of textbooks, learning resources, tools and equipment, the Schools Division of Tabuk City can effectively manage their inventory, prevent loss or misuse, and allocate resources equitably among the schools and learners. Ultimately, this process not only supports the educational needs of students but also enhances the overall efficiency and effectiveness of the educational system, ensuring that every child has the opportunity to learn and succeed.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Delivery receipts Supplier
2. Inspection and Acceptance report/ Property Transfer Report Employee/Supply Office
3. Requisition and Issuance Slip Supply Office

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Deliver the textbooks, Self-learning modules, tools, and/or equipment Checks the completeness of the items delivered and its compliance to required terms of reference, Receives the items and signs the acknowledgement receipt none 1 day Supply Officer
Prepares Inventory Custodian Slip (ICS) and Requisition and Issuance Slip (RIS) none 4 hours Admin Aide Supply Office
Forward the ICS and RIS to the office of the SDS for action none 5 mins Admin Aide Supply Office
Receives the ICS and RIS for signing of the SDS None 5 mins Admin Aide SDS Office
Reviews and approves the ICS/RIS none 15 mins Schools Division Superintendent
Retrieves the ICS/RIS from SDS Office and inform the recipients of the scheduled turn over none 4 hours Supply Officer; Admin Aide Supply Office
2. Checks the completeness of the items Tallies the actual item to be turn over to the ICS and RIS none 15 mins Supply Officer; Admin Aide Supply Office
3. Receives the item and signs the ICS and RIS Releases the items to the client none 15 mins Supply Officer; Admin Aide Supply Office
TOTAL FEES: NONE TIME: 2 days 55 mins
Office or Division: Personnel Unit
Classification: Highly Technical
Type of Transaction: G2C
Who may avail: Applicants included in the Comparative Assessment Result– Registry of Qualified Applicants (CAR-RQA)
Service Description: The Schools Division of Tabuk City govern by the Civil Service Commission’s Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA) reinforces its commitment with the Program to Institutionalize Meritocracy and Excellence in Human Resource Management (PRIME-HRM) per CSC MC No. 3, s. 2012 to ensure that DepEd Tabuk City and its manpower are able to respond to challenges and opportunities of the 21st century with focus on the delivery of quality, accessible, relevant, and liberating basic education.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Personal Data Sheet (Form 212) with Work Experience Sheet in 3 copies Download from www.csc.gov.ph
2. Oath of Office Personnel Section
3. Position Description Form (CS Form 3) Personnel Section
4. Assumption to Duty Personnel Section
5. Authenticated copy of PRC ID/Certificate of Eligibility in 3 copies Can be downloaded at www.csc.gov.ph
6. PRC License/Board Rating/Certificate of Eligibility Professional Regulation Commission (PRC)/Civil Service
7. Latest Performance Rating (IPCRF) Client
8. 1 long brown envelope Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit mandatory documentary requirements Checks the completeness of the documents none 15 mins PACDO
Receives the submitted documents none 5 mins Admin Aide Records Section
Forwards documents to the Personnel Section none 5 mins Admin Aide Records Section
Receives the documents and prepares and forwards appointment letter to ASDS office none 1 day HRMO
Reviews and signs the appointment letter none 30 mins Asst. Schools Division Supt.
Retrieves the appointment letter from the office of the ASDS and forwards the same to the office of the SDS none 15 mins Admin Aide Personnel Section
Reviews and signs the appointment letter none 15 mins Schools Division Superintendent
2. Signs the appointment letter Retrieves the signed appointment letter and submit a copy to the CSC Field Office none 1 day Admin Aide Personnel Section
3. Receives copy of the appointment letter Release original copy of appointment letter to client* none 15 mins Admin Aide Records Sections
TOTAL FEES: NONE TIME: 2 days 1 hour 40 mins
Office or Division: Records Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: Providing clients with a certified true copy of their documents is not just a procedural formality; it is a vital step in upholding the authenticity and veracity of the pertinent records. This practice assures clients that the documents they submit or receive are exact duplicates of the original, bearing the official stamp of validation. Beyond mere paperwork, it fosters a sense of transparency and integrity in the process. By offering clients this certification, the Schools Division of Tabuk City sends a clear message that they are committed to maintaining the highest standards of trustworthiness and accuracy in their services. Consequently, this practice not only safeguards against fraud or discrepancies but also serves as a cornerstone for building and enhancing trust among individuals, thereby reinforcing the credibility and reliability of the entire process.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Valid Identification Card Client
2. Client Request Form SDO PACDO
3. Authorization letter (if requested by other person on the requesting person’s behalf) Requesting person

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Accomplish and submit the duly filled out Client Request Form together with a valid Identification Card Receives and evaluates the duly accomplished Client Request Form and valid ID none 10 mins Records Officer
Retrieves and produces copies of the requested document/s none 15 mins Records Officer
Stamps the requested document/s with “Certified True Copy” and affixes signature none 5 mins Records Officer
2. Receives the requested document/s Photocopies the clients ID and releases the requested document/s none 5 mins Records Officer
TOTAL FEES: NONE TIME: 35 mins
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: Issuance of the above-mentioned documents is sought by the requesting party for various purposes such as promotion, retirement, loans and other legal intents.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Fully Accomplished Request Form PACDO
2. Authorization letter with valid Identification Card of the authorized person (if requested by other person on their behalf) Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
Submits request Receives the documents and forwards to the Personnel Section none 5 mins Admin Aide Records Section
Evaluates and assess the veracity of the request and prepares requested document none 10 mins Personnel Section
Forwards document to the signing authority none 5 mins Personnel Section
Reviews and signs the document and forwards the same to the Records Section none 10 mins Signing Authority
Receives the document Releases the document to the client none 5 mins Records Officer
TOTAL FEES: NONE TIME: 35 mins
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: Leave of absence is a privilege granted to employees not to report for work with or without pay as may be provided by law and as the rules prescribed in Rule XVI of Executive Order No. 292.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
○ Vacation Leave not exceeding 5 days
a. Duly accomplished Form 6 AO II or Personnel Section
○ Vacation Leave exceeding 5 days
a. Duly accomplished Form 6 AO II or Personnel Section
b. Justification letter Client
c. Letter of Intent not to Travel Abroad Client
○ Sick Leave not exceeding 5 days
a. duly accomplished Form 6 AO II or Personnel Section
○ Sick Leave exceeding 5 days but not exceeding 15 days
a. Duly accomplished Form 6 AO II or Personnel Section
b. Medical Certificate Attending physician
○ Sick Leave exceeding 15 days
a. Duly accomplished Form 6 AO II or Personnel Section
b. Medical Certificate (Form 41) with Clinical Abstract Attending physician
c. Duly accomplished clearance Client
○ Rehabilitation Leave
a. Duly accomplished Form 6 AO II or Personnel Section
b. Police Blotter or Barangay Incident Report Police Station or Barangay Hall
c. Duly accomplished Medical Certificate (Form 41) Attending physician
○ Maternity Leave
a. Duly accomplished Form 6 AO II or Personnel Section
b. Letter of Intent Client
c. Medical Certificate (Form 41) with clinical Abstract Admitting hospital and attending physician
○ Paternity Leave
a. Duly accomplished Form 6 AO II or Personnel Section
b. Marriage Certificate PSA or Local Civil Registrar
c. Child’s Birth Certificate Local Civil Registrar
○ Magna Carta for Women
a. Duly accomplished Form 6 AO II or Personnel Section
b. Letter of Intent Client
c. Duly accomplished Medical Certificate (Form 41) with Clinical Abstract Admitting hospital and attending physician
○ Solo Parent Leave
a. Duly accomplished Form 6 AO II or Personnel Section
b. Photocopy of valid Solo Parent Identification Card Client
○ Special Emergency (Calamity) Leave
a. Duly accomplished Form 6 AO II or Personnel Section
b. Certification or Resolution from the Local Government Unit that the area where the residence of the client is located is under the State of Calamity/Emergency LGU Sangguniang Bayan/ Panlalawigan Secretariat
○ VAWC Leave
a. Duly accomplished Form 6 AO II or Personnel Section
b. Any of the following:
1. Barangay Protection Order (BPO) Barangay Office
2. Temporary/Permanent Protection Order Municipal Court
3. Certification that there is a pending application for BPO or TPO Barangay Office/Clerk of Court
4. Police report specifying the details of the occurrence of violence on the victim with a medical certificate Local Police Station and attending Physician
○ Quarantine Leave Relative to COVID 19
a. Duly accomplished Form 6 AO II or Personnel Section
b. Medical Certificate or Test Result Admitting Hospital/RHU
c. Certificate of Completion of Required Quarantine Barangay Office
○ Monetization of Leave Credits
a. Duly accomplished Form 6 AO II or Personnel Section
b. Justification for Monetization with supporting document Client
○ Terminal Leave
a. Duly accomplished Form 6 AO II or Personnel Section
○ Study Leave
a. Duly accomplished Form 6 AO II or Personnel Section
b. Duly accomplished Study Leave Agreement Client
c. Schedule of Study Leave Client
d. Affidavit that client has not availed study grant under RA 4670 Client
e. Certification from the immediate head that services can be dispensed with Immediate head
f. Certification of No Pending Administrative case Legal Officer
g. Clearance Client
h. Medical Certificate (Form 41) Attending physician
i. Duly accomplished Personal Data Sheet (Form 212) Download from www.csc.gov.ph
j. Baccalaureate and Post Graduate Transcript of Records Client
k. Performance Rating for the last three (3) rating periods Client
j. Baccalaureate and Post Graduate Transcript of Records Client
k. Performance Rating for the last three (3) rating periods Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 5 mins PACDO
Receives the documents and forwards to the Approving Authority none 15 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents for action none 1 day SDS/ASDS
Forwards documents to Records Section none 5 mins Admin Aide SDS/ASDS
2. Receives the document Releases documents to client none 5 mins Records Officer
TOTAL FEES: NONE TIME: 1 day 30 mins
Office or Division: Budget Unit, Accounting Unit, and Cash Unit
Classification: Complex
Type of Transaction: G2G
Who may avail: SDO Personnel
Service Description: The Schools Division of Tabuk City guided by the procurement guidelines avails various goods and services to ensure the delivery of basic education services to all stakeholders. This process outlines the payment of various goods and services.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Disbursement Voucher Client
2. Obligation Request and Status Budget
3. Inspection and acceptance receipt Inspectorate Team
4. Purchase Order Supply office
5. Request for Quotation BAC Secretariat
6. Abstract of canvass BAC Secretariat
7. Activity Request Client
8. BAC Resolution or Notice to proceed and Notice of Award BAC Secretariat
9. Terminal Report for meals or RIS for supplies Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Receives, evaluates and assesses the completeness and veracity of the documents none 20 mins Admin Aide Budget
Certifies availability of allotment and obligated for the purpose none 10 mins Budget Officer
Certifies cash availability, subject to authority to debit account and completeness of supporting documents none 30 mins Accountant
Reviews and signs the approval for payment none 15 mins Schools Division Superintendent
2. Receives payment of Step Increment through their LBP account Uploads to the Electronic Modified Disbursement Scheme (EMDS) none 1 day Cashier
TOTAL FEES: NONE TIME: 1day 1 hour 15 mins
Office or Division: Personnel Unit, Budget, Accounting
Classification: Complex
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: When permanent and regular employees are promoted, they are entitled to salary adjustment commensurate to the Salary Grade of their new position. This process facilitates the updating of the employee’s salary as well as the payment of their salary differential.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Notice of Salary Adjustment Form in 4 copies AO II/Personnel Section
2. Form 7 in 4 copies AO II/Personnel Section
3. Approved Appointment in 2 copies Client
4. Certification of Assumption to Duty in 2 copies AO II/Personnel Section
5. Latest Pay slip in 2 copies Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 5 mins PACDO
Receives the documents and forwards to the Personnel Section none 10 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and prepares endorsement to the Regional Office none 1 day Payroll Officer Personnel Section
Prepares the payroll, obligation request, and disbursement voucher none 1 day Payroll Officer Personnel Section
Certifies availability of allotment and obligated for the purpose none 30 mins Budget Officer
Certify cash availability, subject to authority to debit account and completeness of supporting documents none 30 mins Accountant
Reviews and signs the approval for payment none 30 mins Schools Division Superintendent
2. Receives information that the payment of salary is uploaded to the EMDS and be credited to the client’s account the next banking day Uploads to the Electronic Modified Disbursement Scheme (EMDS) none 1 day Cashier
TOTAL FEES: NONE TIME: 3 days 1 hour 45 mins
Office or Division: Personnel Unit, Budget, Account
Classification: Complex
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: DepEd employees are entitled to an increase in salary from step to step within the salary grade of their position which applies every three years. This process facilitates the payment of the employee’s salary differential due to step increment.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Notice of Salary Increment in 4 copies AO II/Personnel Section
2. Form 7 in 4 copies AO II/Personnel Section
3. Approved Appointment in 2 copies Client
4. Latest Pay slip in 2 copies Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 5 mins PACDO
Receives the documents and forwards to the Personnel Section none 10 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and prepares endorsement to the Regional Office none 1 day Payroll Officer Personnel Section
Prepares the payroll, obligation request, and disbursement voucher none 1 day Payroll Officer Personnel Section
Certifies availability of allotment and obligated for the purpose none 30 mins Budget Officer
Certify cash availability, subject to authority to debit account and completeness of supporting documents none 30 mins Accountant
Reviews and signs the approval for payment none 30 mins Schools Division Superintendent
2. Receives information that the payment of salary is uploaded to the EMDS and be credited to the client’s account the next banking day Uploads to the Electronic Modified Disbursement Scheme (EMDS) none 1 day Cashier
TOTAL FEES: NONE TIME: 3 days 1 hour 45 mins
Office or Division: Personnel Unit, Budget, Accounting
Classification: Complex
Type of Transaction: G2G
Who may avail: Substitute and Job Order Employees
Service Description: This process facilitates the payment of salary of substitute teachers and job order personnel.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Daily Time Record (Form 48) Client
2. Photocopy of Land Bank ATM Card Client
3. Copy of Contract of Service (for Job Order) Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 5 mins PACDO
Receives the documents and forwards to the Personnel Section none 10 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and prepares endorsement to the Regional Office none 1 day Payroll Officer Personnel Section
Prepares the payroll, obligation request, and disbursement voucher none 1 day Payroll Officer Personnel Section
Certifies availability of allotment and obligated for the purpose none 30 mins Budget Officer
Certify cash availability, subject to authority to debit account and completeness of supporting documents none 30 mins Accountant
Reviews and signs the approval for payment none 30 mins Schools Division Superintendent
2. Receives information that the payment of salary is uploaded to the EMDS and be credited to the client’s account the next banking day Uploads to the Electronic Modified Disbursement Scheme (EMDS) none 1 day Cashier
TOTAL FEES: NONE TIME: 3 days 1 hour 45 mins
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: Issuance of the above-mentioned documents is sought by the requesting party for various purposes such as promotion, retirement, loans and other legal intents.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Fully Accomplished Application Form PACDO
2. Endorsement from the immediate head Client
3. For old student, certification of grades earned from the previous semester Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
Submits request Receives the documents and forwards to the Personnel Section none 5 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and forwards to the Schools Division Superintendent for appropriate action none 10 mins Personnel Section
Acts on the document none 30 mins Schools Division Superintendent
Retrieves the document from the Office of the SDS none 5mins Admin Aide Records Section
Receives the document Releases the document to the client none 5 mins Records Officer
TOTAL FEES: NONE TIME: 55 mins
Office or Division: Personnel Unit
Classification: Highly Technical
Type of Transaction: G2C
Who may avail: Applicants included in the Comparative Assessment Result– Registry of Qualified Applicants (CAR-RQA)
Service Description: The Schools Division of Tabuk City govern by the Civil Service Commission’s Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA) reinforces its commitment with the Program to Institutionalize Meritocracy and Excellence in Human Resource Management (PRIME-HRM) per CSC MC No. 3, s. 2012 to ensure that DepEd Tabuk City and its manpower are able to respond to challenges and opportunities of the 21st century with focus on the delivery of quality, accessible, relevant, and liberating basic education.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Personal Data Sheet (Form 212) with work experience sheet in 3 copies Downloaded at www.csc.gov.ph
2. Oath of Office Personnel Section
3. Position Description Form (CS Form 3) Personnel Section
4. Assumption to Duty Personnel Section
5. Authenticated PRC License/Board Rating/Certificate of Eligibility in 2 copies Professional Regulation Commission (PRC)
6. Medical Certificate (Form 211) in 2 copies with laboratory results along CBC, Urinalysis, Chest x-ray, Drug Test and result of the psychological test Any government hospital/Diagnostic Clinic
7. Notarized Statement of Assets and Liabilities (SALN) in 2 copies Download from www.csc.gov.ph and notarized through Notary Public
8. Authenticated 2 copies of Official Transcript of Records School where client graduated from
9. Authenticated 2 copies of College Diploma School where client graduated from
10. Original and photocopy of NBI Clearance National Bureau of Investigation (NBI) Office
11. Original and photocopy of PSA Birth Certificate Philippine Statistics Authority (PSA) Office
12. Original and photocopy of PSA Marriage Certificate, if applicable Philippine Statistics Authority (PSA) Office
13. Clearance from previous employer Previous employer
14. Long brown envelope Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit mandatory documentary requirements Checks the completeness of the documents none 15 mins PACDO
Receives the submitted documents none 5 mins Admin Aide Records Section
Forwards documents to the Personnel Section none 5 mins Admin Aide Records Section
Receives the documents and prepares the appointment letter none 2 days HRMO
Submits appointment letter to the ASDS for certification none 5 mins HRMO
Reviews and signs the appointment letter none 30 mins Asst. Schools Division Supt.
Receives the appointment form for signing of the SDS none 5 mins Admin Aide SDS Office
Reviews and signs the appointment letter none 30 mins Schools Division Superintendent
2. Signs the appointment letter Retrieves the signed appointment letter and submit a copy to the CSC Field Office none 1 day Admin Aide Personnel Section
3. Receives copy of the appointment letter Release original copy of appointment letter to client* none 15 mins Admin Aide Records Sections
TOTAL FEES: NONE TIME: 3 days 2 hours 5 mins
Office or Division: Personnel Unit
Classification: High Technical
Type of Transaction: G2G
Who may avail: Teachers, and School Heads
Service Description: Reclassification is a form of staffing modification and/or position classification action which may be applied when there has been a substantial change in the position title, level and salary grade of the incumbent. This can be achieved through Equivalent Records Form (ERF). Hence, it can be a valuable incentive and recognition system that encourages continuous improvement and expertise among teachers and school leaders and managers.

DETERMINATION OF CLASSIFICATION LEVEL
Position Qualification Standards
Teacher II BSE + 20 MA Units or BSE + 20 years in service or BSE + 18 MA Units + 6 years in service or BSE + 15 MA Units + 8 years in service
Teacher III Holder of MA Degree or BSE + 20 MA + 20 years in service or MA Equivalent + years in service + trainings
Mater Teacher I BSE + 18 units MA + 3 years relevant experience + at least VS (33 points) performance rating + 25 points in leadership, potential and accomplishments
Master Teacher II BSE + 24 units MA + 1 year as Master Teacher I or 4 years as Teacher III + 4 hours relevant training + at least VS (33 points) performance rating as Master Teacher I + at least 30 points in leadership, potential and accomplishments
Master Teacher III Completed Academic Requirements for MA + 1 year as Master Teacher II or 5 years as Teacher III + 8 hours relevant training + at least VS (35 points) performance rating as Master Teacher I + at least 45 points in leadership, potential and accomplishments
Master Teacher IV Completed Academic Requirements for MA + 1 year as Master Teacher III or 5 years as Teacher III + 16 hours relevant training + Outstanding Performance Rating as Master Teacher + at least 60 points in leadership, potential and accomplishments
Head Teacher I At least 24 MA Units + 1 year as HT I + 24 hours relevant training + at least VS performance rating for the last 2 consecutive years
Head Teacher II At least 12 MA Units + 3 years teaching experience and 1 year TIC or OIC + 24 hours relevant training + at least VS performance rating for the last 2 consecutive years
Head Teacher III At least 36 MA Units + 2 years as HT II + 32 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
Head Teacher IV Complete Academic Requirements in the field of administration, supervision, leadership or management + 2 years as HT III + 32 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
Head Teacher V Complete Academic Requirements in the field of administration, supervision, leadership or management + 2 years as HT IV + 40 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
Head Teacher VI Master’s degree in the field of administration, supervision, leadership or management + 2 years as HT V + 40 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
Principal I Master’s degree in the field of administration, supervision, leadership or management + 2 years as HT III for elementary or 2 years as HT VI for secondary + 48 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
Principal II Master’s degree in the field of administration, supervision, leadership or management + 6 doctoral units + 1 year as Principal I + 48 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
Principal III Master’s degree in the field of administration, supervision, leadership or management + 12 doctoral units + 2 years as Principal II + 56 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
Principal IV Master’s degree in the field of administration, supervision, leadership or management + 24 doctoral units + 2 years as Principal III + 56 hours relevant training + at least VS performance rating for the last 3 consecutive years or Outstanding for the last 2 consecutive years
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
For Teacher II or III:
1. 4 original copies of Equivalent Record Form in Legal Bond Paper Personnel Section
2. Original Transcript of Records (with 3 photocopies) School graduated from
3. Sworn Statement of the teacher in compliance with the provision of DepEd Order No. 12, s. 1962 if the teacher enrolled/studied in a private school (with 3 photocopies) School graduated from
4. Certification of Graduation/Certification from the school on the area of Specialization in the given course stating the number of units to finish the course (with 3 photocopies) School graduated from
5. Original copy of study permits Client
6. Original copy of Service Record Personnel Section
7. Original Copy of the latest Performance Rating with at least Very Satisfactory rating for the last 2 rating periods Client
8. Original copy of the latest appointment Client
9. Original copy of Certificates of Training with at least 3 continuous days Client
For Master Teacher
1. Duly accomplished Personal Data Sheet (Form 212) in 2 copies Download from www.csc.gov.ph
2. Recommendation of the Schools Division Superintendent in 2 copies Office of the SDS
3. Plantilla Allocation in 2 copies Personnel Section
4. List of teachers by subject area (for Secondary) or list of teachers by school in a District (for Elementary) with corresponding item number each page duly signed by the School Head and the SDS in 2 copies Public School District Supervisor
5. Service Records in 2 copies Personnel Section
6. Comparative Assessment Result (CAR) duly signed by the Chairperson and Members of the HRMPSB and approved by the SDS in 2 copies Personnel Section
7. Official Transcript of Records in original copy + 1 certified photocopy Client
8. Original copy of permits to study Client
9. Certified True Copy of Certificates of Relevant Training sanctioned by DepEd not used during the last promotion Client
10. Performance Rating for 3 consecutive rating periods prior to ranking Client
11. Certified True Copy of SF 7 School of the client
For Head Teacher and School Principal
1. Duly accomplished Personal Data Sheet (Form 212) Download from www.csc.gov.ph
2. Justification for the reclassification of position Client
3. Certified, Authenticated and Verified Transcript of Records School where client graduated from
4. Service Records Personnel Section
5. Performance Rating for the last 3 consecutive periods Client
6. Certificates/Proofs of Outstanding Accomplishments Client
7. Equivalent Records Form for Head Teacher Positions or Position Description Form for Principal Positions Personnel Section
8. NEAP certification as to the result of NQESH taken and Basic Training Course for School Heads attended Personnel Section
9. Division HRMPSB Certification on the points obtained in the Psychological Attributes and Personality Traits assessment Personnel Section
10. Enrolment Data (Form 3) in the present school assignment, including the cluster schools handled, if any Client’s School

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 10 mins PACDO
Receives the documents and forwards to the Office of the AO V none 15 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents none 1 day Admin Officer V
Forwards the documents to SDS office for certification and recommendation for approval none 5 mins Admin Aide Admin Section
Reviews and signs the endorsement and approval for recommendation none 15 mins Schools Division Superintendent
Forwards documents to Records Section none 5 mins Admin Aide SDS Office
2. Receives information the document is forwarded to the Regional Office Forwards documents to the Regional Office for further actions none 5 mins Records Officer
TOTAL FEES: NONE TIME: 1 day 1 hour
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: The Schools Division of Tabuk City through the DepEd Provident Loan provides affordable loan arrangements to teachers and other employees.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
○ For New Loan and Renewal (in 2 copies)
1. Loan Application Form Personnel Section
2. Authorization to Deduct in 2 copies Personnel Section
3. Latest copy of pay slip of the borrower and co-borrower Client
4. Photocopy of DepEd ID Client
5. For first time borrowers, approved appointment Client
○ For Additional Loan (Item 1 + any in Items 2-4)
1. Letter Request Client
2. Hospitalization/Medical Expense Admitting hospital/physician
3. Medical Abstract/Certificate/Prescription/Diagnosis Admitting hospital/physician
4. Barangay/LGU certificate/resolution that the borrower’s place is under State of Calamity Barangay/LGU

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits application Checks the completeness of the documents none 10 mins PACDO
Receives the form and forward the same to the Personnel Section none 15 mins Admin Aide Records Section
Checks and evaluates loan eligibility of client none 15 mins Admin Aide Personnel Section
Pre-audit loan application none 1 day Admin Assistant
Prepare and forward request form to the Budget office for preparation of ORS none 15 mins Admin Assistant
Prepare DV and forward DV to Administrative Officer V for signature in box A none 15 mins Admin Assistant
Certify necessity and lawfulness of the expense on box A of the DV none 5 mins Budget Officer
Certify cash availability on box C of the DV and forward to SDS none 5 mins Accountant
Approve Payment none 1 day Schools Division Superintendent
Prepares check none 4 hours Cashier
2. Receives loan proceeds Releases check of loan proceeds to client none 15 mins Cashier
TOTAL FEES: NONE TIME: 2 days 5 hours 35 mins
Office or Division: Records Unit
Classification: Simple
Type of Transaction: G2G; G2C
Who may avail: Teaching and non-teaching personnel, School Heads and other external stakeholders
Service Description: Ensuring an effective system for receiving and releasing communication and documents is essential for the smooth operation, security, and compliance of the Schools Division of Tabuk City to the provisions of the Ease in Doing Business Law. It underpins efficiency, accuracy, and accountability while addressing the challenges posed by an ever-evolving technological landscape and regulatory environment. Properly managed communication and document systems contribute to the overall success and sustainability of the SDO as a dynamic institution.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Pertinent documents to be received Client
2. Locator Slip School/official station of client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits the document/s with the respective tracking number Check the completeness of the documents based on the entry in the document tracking system none 10 mins PACDO
Receives the document/s at the Records Sections none 5 mins Admin Aide Records Section
Forwards the document/s to the respective offices none 5 mins Admin Aide Records Section
Receives the document/s for endorsement to the focal person/in-charge for appropriate action none 5 mins Admin Aide in-charge
Reviews, checks and acts on the document/s none 30 mins Appropriate authority in the office
Forwards the document/s to the records section none 5 mins Admin Aide in-charge
Receives the signed/ endorsed/ document/s none 5 mins Admin Aide Records Section
2. Retrieves the documents from the Records Section Releases the document/s to the client none 5 mins Admin Aide Records Section
TOTAL FEES: NONE TIME: 1 hour
Office or Division: Personnel Unit
Classification: Highly Technical
Type of Transaction: G2G; G2C
Who may avail: Researchers outside the organization
Service Description: Allowing outside researchers to conduct studies or research within the context of the Schools Division of Tabuk City is vital because it brings fresh perspectives and expertise that can lead to innovative solutions and improvements in various aspects of the delivery of education services, such as teaching methods, curriculum development, or operational efficiency. Secondly, it fosters collaboration and knowledge-sharing, enhancing the SDOs reputation in promoting a culture of continuous learning and growth. Furthermore, external research can validate and strengthen the credibility of the practices and policies of the SDO, thus, providing valuable insights for decision-makers. Ultimately, welcoming outside researchers contributes to the overall advancement and excellence of the organization as an institution, ensuring that we remain at the forefront of education and research.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Permit to conduct study letter addressed to the Schools Division Superintendent endorsed by the dean of college or university Client
2. Research Questionnaire Client
3. Research samples/List of participants Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit documentary requirements Check the completeness of the documentary requirements none 5 mins PACDO
Receives the documents none 5 mins Admin Aide Records Section
Forwards document to the Division Research Coordinator none 5 mins Admin Aide Records Section
Reviews and recommends action to the Schools Division Superintendent none 4 hours Division Research Coordinator
Acts on the request none 15 mins Schools Division Superintendent
Informs the client of the result of his/her request none 10 mins Records Officer
2. Receives response to request Releases response to client’s request None 5 mins Admin Aide Records Section
TOTAL FEES: NONE TIME: 4 hours 45 mins
Office or Division: Property and Supply Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees/ Schools
Service Description: The Schools Division of Tabuk City through the Property and Supply Section provides office supplies, equipment, tools and other materials to maintain the operation of each office.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Duly accomplished Requisition and Issue Slip (RIS) in three (3) Copies Property and Supply Section

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits RIS Receives and checks the none 2 mins Admin Aide Supply
Information in the form
Checks the availability of stocks and PPMP-CSE of the requesting office/unit none 3 mins Admin Aide Supply
Prepares the requested items none 5 mins Admin Aide Supply
2. Receives the supplies and a copy of approved RIS Form Releases of requested items none 2 mins Admin Aide Supply
TOTAL FEES: NONE TIME: 12 mins
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: Upon reaching the age of 60, the employee is entitled to retirement benefit. Thus, the employee is required to submit documentary requirements to SDO before endorsing the application for retirement benefit to GSIS.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter of intent to retire Employee
2. Duly accomplished GSIS Retirement Application Form Download from GSIS Website
3. Updated Service Record Personnel Section
4. Certificate of Leave without pay Admin office
5. Endorsement of retirement from the immediate head School Head
6. Endorsement of retirement from the SDS SDS Office
7. Photocopy of UMID Card and office ID Client
8. PSA Authenticated Certificate of Live Birth Client
9. Photocopy of Certificate of Marriage if applicable Client
10. Clearances School, District, and Division
11. Latest Appointment Client
12. Latest Notice of Salary Adjustment (NOSA) Client
13. Certificate of Last Day of Service Immediate Head
14. Certificate of Non-pendency Legal Officer

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 10 mins PACDO
Receives the documents and forwards to the Personnel Section none 10 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and prepares extract of separation none 2 days Payroll Officer Personnel Section
Forwards endorsement letter and extract of Separation to the SDS none 5 mins Payroll Officer Personnel Section
Reviews and signs the endorsement and extract of separation none 1 day Budget Officer
Forwards documents to the records Section none 5 mins Admin Aide SDS Office
2. Receives information the documents are forwarded to the Regional Office for further action Forwards documents to the Regional Office none 1 day Records Officer
TOTAL FEES: NONE TIME: 1 day 30 mins
Office or Division: Budget Section, Accounting Section and Cash Section
Classification: Complex
Type of Transaction: G2G
Who may avail: Division Personnel
Service Description: Personnel and employees of the Schools Division of Tabuk City are entitled for reimbursement of their travel expenses for every official travel they will have that are sanctioned by the Department of Education.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Disbursement Voucher Client
2. Obligation Request and Status Client
3. Itinerary of Travel Client
4. Certification of travel completed Immediate Head
5. Memorandum of the Activity Client
6. Authority to Travel Client
7. Certificate of Appearance Client
8. Certification of Expenses not requiring receipt/RER/OR Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Receives, evaluates and assesses the completeness and veracity of the documents none 20 mins Admin Aide Budget
Certifies availability of allotment and obligated for the purpose none 10 mins Budget Officer
Certifies cash availability, subject to authority to debit account and completeness of supporting documents none 30 mins Accountant
Reviews and signs the approval for payment none 15 mins Schools Division Superintendent
2. Receives information that the payment of salary is uploaded to the EMDS and be credited to the client’s account the next banking day Uploads to the Electronic Modified Disbursement Scheme (EMDS) none 1 day Cashier
TOTAL FEES: NONE TIME: 1 day 1 hour 15 mins
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G
Who may avail: All regular employees
Service Description: Authority to travel abroad of all DepEd Personnel on official business or official time is required to be submitted and processed before being allowed to travel on a foreign country.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
○ Personal Travel Abroad
a. Duly accomplished Form 6 AO II or Personnel Section
b. Written manifestation, noted with the immediate head that his/her absence will not hamper the operational efficiency of the office Client
c. Duly accomplished Travel Authority for Personal Travel signed by the SDS AO II or Personnel Section
d. Certificate of No Pending Case signed by the concerned Disciplining Authority Legal Officer
○ Official Travel Abroad
a. Duly accomplished Travel Authority for Official Travel signed by the SDS AO II or Personnel Section
b. Signed invitation addressed to the client from a foreign host Host
c. Approved Activity Request and Work and Financial Plan indicating the earmarked for the travel expenses to be incurred Client
d. Itinerary of Travel Client
e. Written justification of the travel Client
f. Certificate of No Pending Case Legal Officer
g. Certification of Substitute/Officer In-charge Immediate Head

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documents Checks the completeness of the documents none 10 mins PACDO
Receives the documents and forwards to the Personnel Section none 10 mins Admin Aide Records Section
Evaluates and assess the veracity of the documents and prepares endorsement letter none 2 days Personnel Section
Forwards endorsement letter to the SDS none 5 mins Personnel Section
Reviews and signs the endorsement none 30 mins Schools Division Superintendent
Forwards documents to the records Section none 5 mins Admin Aide SDS Office
2. Receives information the documents are forwarded to the Regional Office for further action Forwards documents to the Regional Office none 1 day Records Officer
TOTAL FEES: NONE TIME: 1 day 1 hour
Office or Division: Personnel Unit
Classification: Simple
Type of Transaction: G2G; G2B
Who may avail: All regular employees
Service Description: The Schools Division of Tabuk City through the loan verifier will have to confirm that the employee who is applying a loan to any Private Lending Institution is qualified.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Email request sent to email address of the SDO loan verifier Employee/Private Lending Institution Employee/ Private Lending Institution

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Forwards email of PLI to verifier Checks and evaluates loan eligibility of client none 10 mins Verifier/AAO
Approve/ disapprove loan application thru email confirmation to GSIS/PLI concerned none 15 mins Personnel Section
2. Receives notification of the AAO action Notify the PLI and client of the action on the application none 5 mins AAO
TOTAL FEES: NONE TIME: 30 mins
Office or Division: All units, sections, and offices
Classification: Simple
Type of Transaction: G2G; G2C; G2B
Who may avail: All personnel; Public
Service Description: The Schools Division of Tabuk City is often visited by walk-in clients whose purpose is to inquire about certain processes, procedures, policies or guidelines.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Visitor’s Pass PACDO

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit fully accomplished visitor’s pass and ID Card Checks and evaluates information none 5 mins PACDO
Shows the way to the concern office none 10 mins PACDO
2. Transact with the concern office Provide necessary information none 30 mins Concerned Personnel
3. Return visitor’s pass and claim ID Card Retrieve visitor’s pass and return ID Card none 5 mins PACDO
TOTAL FEES: NONE TIME: 50 mins

Curriculum Implementation Division (CID)

Office or Division: Curriculum Implementation Division
Classification: Simple
Type of Transaction: G2C, G2G
Who may avail: All interested inviduals and parties
Service Description: The LRMDS Portal is a repository of digitized quality learning/teaching resources from the Central Office, Regional, Division, or Cluster/School level and providing its clientele access to the following:
● Books - (textbooks, story books, etc.) information on quantity and quality and location of and supplementary materials, and cultural expertise,
● Learning, Teaching, and Professional Development Resources in digitizedformat and locates resources in print format and hardcopy,
● Media Gallery – copyright-free illustrations and graphics for teachers and learners use
● Standards, Specifications and Guidelines for assessing & evaluating, acquiring & harvesting, modification, development and production of resources

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Computer/Laptop with Internet Connection Client
2. Active LRMDS Portal Account using Can be accessed at https://lrmds.deped.gov.ph
a. DepEd Email Address for DepEd Employees (for activation of inactive accounts, seek assistance from CID LR Section of your Schools Division)
b. Any active Email Address for Learners, Parents and Non-DepEd Stakeholders

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Access the LRMDS Portal Assists client in the creation of LR Account or resetting the password none 10 mins EPS-LR/PDO
2. Access LR thru Aid client on how to use the LR Portal along: None 20 mins PDO-LR
https://lrmds.deped. gov.ph Quick Tour
Signing-in
Using the navigation bar, resources menu and the filter menu
Selecting the needed learning resources
Providing feedback/s on the LRs downloaded
Signing out
3. Download the digital copy of the selected Learning Resource Material Provide the number code of the downloaded Learning Resource Material None 5 mins PDO/Librarian
TOTAL FEES: NONE TIME: 35 mins
Office or Division: Alternative Learning System Office
Classification: Complex
Type of Transaction: ALL
Who may avail: All interested individuals
Service Description: The Alternative Learning System (ALS) is a program of the Department of Education (DepEd) to provide education to individuals who, for various reasons, have not had the opportunity to complete their formal basic education through traditional schooling. It is a vital tool for increasing access to quality education, particularly in the rural areas of the Schools Division of Tabuk City by offering flexible learning options, community-based centers, tailored curricula, and accreditation opportunities. ALS addresses the unique challenges faced by learners, helping them acquire essential knowledge and skills to improve their lives and contribute to the development of their communities. It is a crucial step toward achieving education equity and inclusivity, which are essential components of sustainable development.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Personal appearance of the interested individual
2. Enrolment form ALS Office/ School Learning Center

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits enrollment form to the ALS Focal Person Reviews enrollment Form none 5 mins ALS Focal Person
Interviews the client none 10 mins ALS Focal Person
Identifies client’s learning center none 5 mins ALS Focal Person
Orient the client on the ALS Program and informs him/her of his/her schedule None 20 mins ALS Focal Person
2. Retrieves proof of enrollment Issues the client the proof/certificate of enrollment None 10 mins ALS Focal Person
TOTAL FEES: NONE TIME: 45 mins
Office or Division: ALS
Classification: Simple
Type of Transaction: G2C
Who may avail: A & E Test Passer; ALS Program Completer/representative
Service Description: This is for ALS learners who successfully passed the A&E Test

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Request Slip PACDO
2. A & E Registration Slip (for A & E Examinee) Client
3. Valid Identification Card Client
4. Authorization Letter and Valid Identification Card of the representative if filed through a representative Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit request slip and other documentary requirements Checks the completeness of the documents none 5 mins PACDO
Receives request and documentary requirements none 2 mins Admin Aide Records Section
Forwards request to the ALS Focal Person none 3 mins Admin Aide Records Section
Receives request and acts on it none 15 mins ALS Focal Person
Forwards documents to the records section none 3 mins ALS Focal Person
2. Receives documents Releases documents to client none 2 mins Records Officer
TOTAL FEES: NONE TIME: 30 mins

School Governance and Operations Division (SGOD)

Office or Division: SGOD Planning and Research Section
Classification: Highly Technical
Type of Transaction: G2C, G2G
Who may avail: Researchers within the Schools Division of Tabuk City
Service Description: This service is intended for the review and evaluation of research papers of DepEd teachers and personnel for funding under the Basic Education Research Fund (BERF).

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Application Form Planning and Research Section or click here to download
2. Evaluation Checklist for Proposals (Basic Research/Action Research) duly signed
3. Declaration of Anti Plagiarism and Absence of Conflict of Interest
4. Copy of the Research Proposal/ Final Report

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documentary requirements Logs the documents and reviews the completeness and technicalities of the submitted research None 5 minutes SEPS Planning and Research
Uploads the research paper to the Google Drive 5 minutes SEPS Planning and Research
Endorses the research paper via email to SDRC and TWG members None 10 minutes SEPS Planning and Research
Evaluates the research paper and provide appropriate action/ technical assistance if needed. None 20 days SDRC and TWG Members 
2. Submit printed copy of the research If the research paper is recommended for approval and acceptance, the researcher will be informed to submit the hard copy of the research None 1 day Division Research Coordinator/ SEPS Planning and Research
If the research paper needs revision, it shall be returned to the researcher for resubmission. none 10 mins SEPS Planning and Research
2.b. Revises Research Paper Provides Technical Assistance if needed none 3 days SDRC and TWG Members 
2.c. Submits revised document  Evaluates the research paper and provide appropriate action then follow Step 2 none 3 days SDRC and TWG Members 
3. Submits 3 printed copies of the research paper Receive and log the research papers none 5 mins Records Section personnel
Receive and endorse the research papers to the members of the SDRC and prepares the transmittal letter none  1 day Division Research Coordinator/ SEPS Planning and Research 
Receive and endorse the research papers to the members of the SDRC and prepares the transmittal letter none  1 day Division Research Coordinator/ SEPS Planning and Research 
Retrieves the documents from the SDRC and forwards to the Records Section none 5 mins Division Research Coordinator/ SEPS Planning and Research 
4. Receives the documents Releases the copies of the research papers to the client and informs client to send the copies of the research to the Regional Office via courier none 5 mins Records Officer
TOTAL without revisions FEES: NONE TIME: 22 days 45 mins
TOTAL with revisions FEES: NONE TIME: 28 days 45 mins
Office or Division: Planning and Research Section
Classification: Highly Technical
Type of Transaction: G2C, G2G
Who may avail: Researchers within the Schools Division of Tabuk City
Service Description: This service is intended for the review and evaluation of research papers of DepEd teachers and personnel.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Application Form Planning and Research Section or click here to download
2. Evaluation Checklist for Proposals (Basic Research/Action Research) duly signed
3. Declaration of Anti Plagiarism and Absence of Conflict of Interest
4. Copy of the Research Proposal/ Final Report

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documentary requirements Logs the documents and reviews the completeness and technicalities of the submitted research none 5 minutes SEPS Planning and Research
Uploads the research paper to the Google Drive 5 minutes SEPS Planning and Research
Endorses the research paper via email to SDRC and TWG members none 10 minutes SEPS Planning and Research
Evaluates the research paper and provide appropriate action/ technical assistance if needed. none 20 days SDRC and TWG Members 
2. Submit printed copy of the research If the research paper is recommended for approval and acceptance, the researcher will be informed to submit the printed copy of the research none 1 day SEPS Planning and Research
2.a Receives information to revise the research paper based on recommendations If the research paper needs revision, it shall be returned to the researcher for resubmission. none 10 mins SEPS Planning and Research
2.b.Revises Research Paper Provides Technical Assistance if needed none 3 days SDRC and TWG Members 
2.c. Submit revised document  Evaluates the research paper and provide appropriate action then follow Step 2 none 5 days SDRC and TWG Members 
3. Submits 3 printed copies of the completed research paper Receive and log the research papers none 5 minutes Records Section personnel
Forward the research papers to the Planning and Research Section none 10 minutes Records Unit
Endorses the research papers to the members of the SDRC for signing. SEPS Planning and Research
Prepare the transmittal letter and attachments to be signed by SDS then forward to Records Section none 1 day Division Research Coordinator/ SEPS Planning and Research
Keep 1 copy of the research paper for archiving
4. Receives copy of approved research proposal/final report Release the 2 copies of the research papers to the client None 5minutes Records Officer
TOTAL without revisions FEES: NONE TIME: 22 days 50 mins
TOTAL with revisions FEES: NONE TIME: 29 days 50 mins
Office or Division: SGOD School Health and Nutrition Section
Classification: Simple
Type of Transaction: G2G
Who may avail: Learners of SDO Tabuk City, All regular employees
Service Description: Provide free dental services to learners, teaching and non-teaching personnel to promote good oral health

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Request Slip PACDO
2. Dental Card SDO Clinic

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits request slip Checks and evaluates the request slip and leads the client to the Health and Nutrition Section none 2 mins Dentist II
2. Submits to initial interview and oral examination Facilitate the following: none 30 mins Dentist II
a. Interview, and
b. Oral examination
c. Counseling
Conduct dental procedure/treatment as needed none 1 hour Dentist II
Issues prescription of medicines none 10 mins Dentist II
Forwards documents to the records section none 3 mins Nurse II
3. Receives the documents Releases the documents  none 5 mins Records Officer
TOTAL FEES: NONE TIME: 1 hour 50 mins
Office or Division: School Health and Nutrition Section
Classification: Simple
Type of Transaction: G2G
Who may avail: Learners of SD Tabuk City, All regular employees
Service Description: This process seeks to provide basic quality health care services to learners, teaching and non-teaching personnel and external stakeholders of SDO Tabuk City

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Health Examination Record (Form 86) Division Office Clinic
2. CSC Form 211 (Medical Certificate for Employees) Division Office Clinic
3. Medical Certificate for other purposes Client’s attending physician or admitting hospital

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits documentary requirements Checks the information in the forms and inform the client to proceed to the Division Office Clinic none 5 mins Nurse II/Medical Officer III
2. Proceeds to the Division Office Clinic and submits to checking of vital signs, interview, presentation of laboratory results, and physical examination Facilitate the following: records the vital signs; evaluates laboratory results, and conducts physical examination none 30 mins Nurse II/Medical Officer III
Forwards the documents to the records section none 3 mins Nurse II
3. Receives the documents Releases the documents none 2 mins Records Officer
TOTAL FEES: NONE TIME: 40 mins
Office or Division: SGOD School Management, Monitoring & Evaluation (SMME) Section
Classification: Complex
Type of Transaction: G2B
Who may avail: Any private school with summer enrollees
Service Description: The Schools Division Office of Tabuk City extends assistance to private schools to facilitate their application for increase in tuition and other fees

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Endorsement from the Schools Division Office Office of the SDS
2. Document Assessment Review on Tuition and Other Fees increase sign by the SDO Focal Person Focal for private schools
3. Letter of request Client
4. Board resolution on the proposed increase on TFOF Client
5. Comparative schedule of fees Client
6. Financial statement showing the financial status of the school duly certified by a Certified Public Accountant Client
7. Copy of the last tax return filed with the Bureau of Internal Revenue PTA
8. Copy of SEC Certification of Corporate Filing/Information Parents/Guardians
9. Photocopy of the latest issued Government Permit of Recognition Client
10. Photocopy of the latest increase in tuition fee increase approved by the DepEd Client
11. Proof that the latest increase in tuition fee went to the employee’s salary, wages, and other benefits duly signed by the School Principal or Administrator, PTA President and the Employee’s President/Representative Client
12. Proof of consultation conducted by the school administration with the duly organized student’s government and with the parents of the students Client
13. Certification under oath by the proper officials of the concerned school that the Tuition Fee increase is allocated as follows: Client
70% for payment of salaries, wages, allowances and other members of the faculty and all other employees of the school
18% shall be allocated for institutional development
12% may be allocated for return of investment
14. Comparative Teacher’s and Employees Salary, wages and other benefits signed by the school principal or Administrator, PTA President and Employees’ President/Representative Client
15. Proposed Institutional Development Plan signed by the school principal or Administrator, PTA President and the Employees’ President/Representative Client
16. Proof of lates remittances for teachers and employees along PagIBIG, SSS and PhilHealth Client
17. List of Enrolment per Grade level Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit all documentary requirements Checks the completeness of the submitted documents none 10mins PCDO
Receives the documents none 5 mins Admin Aide Records Section
Forwards documents to the focal person for private schools none 5 mins Admin Aide Records Section
Evaluates and assess the veracity of the submitted documents none 1 day SEPS/EPS II SMME
Forwards Endorsement to SDS Office for signature none 5 mins SEPS/EPS II SMME
Reviews and signs the endorsement of the documents none 15 mins Schools Division Superintendent
Forwards the documents to the records section none 5 mins Admin Aide SDS Office
2. Receives information that their document is forwarded to the Regional Office Forwards documents to the Regional Office none 5 mins Records Officer
TOTAL FEES: NONE TIME: 1 day 2 hours 30 mins
Office or Division: CID, SGOD, OSDS
Classification: Simple
Type of Transaction: G2G
Who may avail: All SDO personnel

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Duly signed proposal with endorsement Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submits the documents Receives the document and forwards the same to the concern office none 5 mins Admin Aide Records Section
Reviews the document based on existing guidelines none 3 days Project’s Division Focal Person
If there are no revisions, proceed to step 4 none 3 days Project’s Division Focal Person
If there are revisions, return the document for revisions none 5 mins Project’s Division Focal Person
2. Revises the documents based from recommendations Provide necessary Technical Assistance none 3 days Project’s Division Focal Person
3. Resubmits the documents Receives and review document. If there are revisions repeat step 2. If there are no revisions, proceed to step 4 none 1 day Project’s Division Focal Person
4. Receives information that documents has been forwarded for endorsement Forwards documents to appropriate personnel for endorsement or recommendation for approval none 1 day Project’s Division Focal Person
Forwards documents to records section none 3 mins Project’s Division Focal Person
5. Receives the documents Releases the documents none 2 mins Records Officer
TOTAL without revisions FEES: NONE TIME: 4 days 15 mins
TOTAL with FEES: NONE TIME: 7 days 15 mins
Office or Division: School Management, Monitoring & Evaluation (SMME) Section
Classification: Highly Technical
Type of Transaction: G2C, G2B
Who may avail: Private Schools
Service Description:

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter of Request address to the DepEd CAR Regional Director through the Schools Division Superintendent Letter of Request address to the DepEd CAR Regional Director through the Schools Division Superintendent
2. Endorsement from the Schools Division Superintendent Endorsement from the Schools Division Superintendent
3. Board Resolution Certified by the Corporate Secretary Board Resolution Certified by the Corporate Secretary
4. Notarized Feasibility Study Notarized Feasibility Study
5. Development Plan along: facilities and other amenities, human resource, and curriculum Development Plan along: facilities and other amenities, human resource, and curriculum
6. Articles of Incorporation in the name of the school and duly registered with the Securities and Exchange Commission (SEC) Articles of Incorporation in the name of the school and duly registered with the Securities and Exchange Commission (SEC)
7. Copies of Transfer of Certificate of Title of the School Site in the name of the school Copies of Transfer of Certificate of Title of the School Site in the name of the school
8. Documents of ownership of school building in the name of the school Documents of ownership of school building in the name of the school
9. Certificate of occupancy/Occupancy permit of school building Certificate of occupancy/Occupancy permit of school building
10. Proposed tuition and other school fees Proposed tuition and other school fees
11. Proposed Curriculum approved by the DepEd Proposed Curriculum approved by the DepEd
12. Retirement plans for teachers and other personnel Retirement plans for teachers and other personnel
13. List of school administrators List of school administrators
14. List of non-academic personnel List of non-academic personnel
15. List of the teaching/academic staff List of the teaching/academic staff
16. List and photocopy of classrooms, facilities, equipment, furniture, supplies and materials classified by subject area List and photocopy of classrooms, facilities, equipment, furniture, supplies and materials classified by subject area
17. List of library holding/learning resources List of library holding/learning resources

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit all documentary requirements Checks the completeness of the submitted documents none 10 minutes PCDO
Receives the documents none 5 mins Admin Aide Records Section
Forwards documents to the focal person for private schools none 5 mins Admin Aide Records Section
Evaluates and assess the veracity of the submitted documents none 1 day SEPS/EPS II SMME
Recommends onsite validation and inspection none 30 mins SEPS/EPS II SMME
Informs the client of the scheduled site validation none 15 mins SEPS/EPS II SMME
2. Prepares for the onsite validation and inspection Conducts onsite validation and inspection none 1 day Members of the Division Assessment and Inspection Team (DAIT)
Summarizes findings and prepares report none 1 day Members of the DAIT
3. Receives the report on the onsite validation and inspection and attends the post conference Discusses with client the result and findings of the onsite validation and inspection none 4 hours Members of the DAIT
If without recommendations for client to comply with, prepares endorsement of documents to the Regional Office none 2 hours SEPS/EPS II SMME
If with recommendations for compliance, informs client of the deadline to comply none 15 mins SEPS/EPS II SMME
4. Comply with the recommendations of the DAIT Waits for the compliance of the client to the recommendations none 3 days Members of the DAIT
5. Invites the DAIT for the onsite revalidation and reinspection Conducts reinspection and revalidation on client’s compliance to recommendations none 4 hours Members of the DAIT
If client is in full compliance of the recommendations, prepares endorsement of documents to the Regional Office, if not client repeats Step 4 none 2 hours Members of the DAIT
Forwards Endorsement to SDS Office for signature none 5 mins SEPS/EPS II SMME
Reviews and signs the endorsement of the documents none 15 mins Schools Division Superintendent
Forwards the documents to the records section none 5 mins Admin Aide SDS Office
6. Receives information that their document is forwarded to the Regional Office Forwards documents to the Regional Office none 30 mins Records Officer
TOTAL if without recommendation to comply FEES: NONE TIME: 3 days 5 hours 40 mins
TOTAL if with recommendation to comply FEES: NONE TIME: 6 days 5 hours 40 mins
Office or Division: School Management, Monitoring & Evaluation (SMME) Section
Classification: Highly Technical
Type of Transaction: G2C, G2B
Who may avail: Private Schools
Service Description:

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Endorsement from the SDO Office of the SDS
2. Photocopy of SEC Corporate Filing of Information School Applicant
3. Photocopy of approved Government Permit School Applicant
4. List of graduates (arranged per track/strand; alphabetically) School Applicant
5. Certification from the School Head that the students have graduated from the school specifying the date of graduation School Applicant
6. Students’ credentials, arranged accordingly as follows: School Applicant
• Form 9 (reviewed by the SDO)
• Checklist of subjects taken
• Certification from partner agency on Work Immersion indicating the number of hours completed
• PSA authenticated birth certificate
• Certified true copy of JHS Form 137

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit all documentary requirements Checks the completeness of the submitted documents none 10 min PCDO
Receives the documents none 5 mins Admin Aide Records Section
Forwards documents to the focal person for private schools none 5 mins Admin Aide Records Section
Evaluates and assess the veracity of the submitted documents none 1 day SEPS/EPS II SMME
Prepares and forwards endorsement to SDS Office for signature none 30 mins SEPS/EPS II SMME
Reviews and signs the endorsement letter none 30 mins Schools Division Superintendent
Forwards the documents to the records section none 5 mins Admin Aide SDS Office
2. Receives information that their document is forwarded to the Regional Office Forwards documents to the Regional Office none 5 mins Records Officer
TOTAL FEES: NONE TIME: 1 day 1 hour 30 mins
Office or Division: School Management, Monitoring & Evaluation (SMME) Section
Classification: Highly Technical
Type of Transaction: G2B
Who may avail: Any private schools
Service Description:

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter of Request address to the DepEd CAR Regional Director through the Schools Division Superintendent School applicant
2. Endorsement from the Schools Division Superintendent Office of the Schools Division Superintendent
3. Photocopy of the latest issued Government Permit School applicant
4. Updated Board Resolution indicating the grade level to be offered Certified by the Corporate Secretary School applicant
5. Updated Articles of Incorporation School applicant
6. Copies of Transfer of Certificate if Title of the School Site School applicant
7. Documents of ownership of school building in the name of the school School applicant
8. Certificate of occupancy/Occupancy permit of school building School applicant
9. Copy of the latest audited financial statement signed by a Certified Public Accountant
10. Tuition and other school fees approved by the DepEd School applicant
11. Summary of employees on the latest payments (official receipts) of PagIBIG, PhilHealth, and SSS School applicant
12. Status of Development Plan on facilities and other amenities, human resources and curriculum School applicant
13. Retirement Plans for teachers and other personnel
14. List of school administrators School applicant
15. List of non-academic personnel School applicant
16. List of the teaching/academic staff School applicant
17. List and photocopy of classrooms, facilities, equipment, furniture, supplies and materials classified by subject area School applicant
18. List of library holding/learning resources School applicant

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit all documentary requirements Checks the completeness of the submitted documents none 15 mins PCDO
Receives the documents none 5 mins Admin Aide Records Section
Forwards documents to the focal person for private schools none 5 mins Admin Aide Records Section
Evaluates and assess the veracity of the submitted documents none 1 day SEPS/EPS II SMME
Recommends onsite validation and inspection none 30 mins SEPS/EPS II SMME
Informs the client of the scheduled site validation none 15 mins SEPS/EPS II SMME
2. Prepares for the onsite validation and inspection Conducts onsite validation and inspection none 1 day Members of the Division Assessment and Inspection Team (DAIT)
3. Receives the report on the onsite validation and inspection and attends post conference Summarizes findings and prepares report none 1 day Members of the DAIT
Discusses with client the result and findings of the onsite validation and inspection none 4 hours Members of the DAIT
If without recommendations for client to comply with, prepares endorsement of documents to the Regional Office none 2 hours SEPS/EPS II SMME
If with recommendations for compliance, informs client of the deadline to comply none 15 mins SEPS/EPS II SMME
4. Comply with the recommendations of the DAIT Waits for the compliance of the client to the recommendations none 2 days Members of the DAIT
5. Invites the DAIT for the onsite revalidation and reinspection Conducts reinspection and revalidation on client’s compliance to recommendations none 4 hours Members of the DAIT
If client is in full compliance of the recommendations, prepares endorsement of documents to the Regional Office, if not client repeats Step 4 none 2 hours Members of the DAIT
Forwards Endorsement to SDS Office for signature none 5 mins SEPS/EPS II SMME
Reviews and signs the endorsement of the documents none 30 mins Schools Division Superintendent
Forwards the documents to the records section none 5 mins Admin Aide SDS Office
6. Receives information that their document is forwarded to the Regional Office Forwards documents to the Regional Office none 5 mins Records Officer
TOTAL if without recommendation to comply FEES: NONE TIME: 3 days 7 hours 30 mins
TOTAL if with recommendation to comply FEES: NONE TIME: 5 days 5 hours 30 mins
Office or Division: Planning and Research Section
Classification: Simple
Type of Transaction: G2G; G2B; G2C
Who may avail: Other Government Agencies, Non-government agencies and Individuals
Service Description:

CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request letter addressed to the SDS with a clear and specific data to be requested Client

CLIENTS STEPS AGENCY ACTION FEES PROCESSING TIME UNIT/PERSONNEL RESPONSIBLE
1. Submit request letter to Record Section or send email at the office’s official email address Receives the request letter none 5 mins Admin Aide Records Section
Forwards request letter to the SDS office for action none 5 mins Admin Aide Records Section
Endorses request to the Planning Section none 15 mins Schools Division Superintendent
Acts on the request none 1 day Planning Officer
Informs the client of the result of his/her request none 15 mins Records Officer
2. Receives response to request Releases response to client’s request None 10 mins Admin Aide Records Section
TOTAL FEES: NONE TIME: 1 day 50 mins